Prachi Chhabria, co-founder of Lotss, shares her views on the best way to integrate technology into your processes to keep your hotel staff connected…
In the last few years, there has been a steady uptick in integrating the use of technology within the hospitality industry. Hotels are now heavily investing in guest-facing technologies such as booking engines, mobile apps, digital concierge services, keyless entry systems, beacons, automated check in and check out processes amongst many other, especially for their guests. In a recent New York Times article, Scott Dobroski, of corporate communications for Glassdoor, says that ‘All companies are becoming technology companies to some degree, and this is especially true in the hospitality industry’.
This phenomenon is definite progress for the hospitality industry, and it is time to shift the focus on adapting mobile technologies for your employees too. Stefan Tweraser of Snapshot writes about how employees are using multi faceted systems that can affect productivity and even shrink job satisfaction. These systems are so complex that guests are left waiting while employees navigate the user interface for information – information that should be mobile, on their fingertips and readily available at any given point of the day. Mobile technologies that allow for internal connectivity, communication, access to all information can be extremely valuable for operations and in-house staff.
A mobile platform can provide more benefits due to its flexible nature. For instance, staff members have instant access to the company intranet allowing them to provide enhanced service to guests. Gaining that access to daily news and real time updates increases their ability to work efficiently and with complete information. On the other hand, management can use employee behaviour data to optimise their operational processes. The key is to find technology that will save your employee’s time in doing routine tasks with all the required information to perform their job, available for their use at any time along with giving managers access to gather and analyse staff data. It will fit your operational purpose with simplicity in function and adaptability and most importantly, help improve your strategic goals and bottom-line.
By finding platforms that are multifaceted and provide different features to tie your operational processes together, it could provide valuable data into how staff carries out their work, and how it affects factors such as employee retention, satisfaction and productivity. These metrics have a direct impact on guests as well as the bottom line.
Features such as communication could include sending out daily updates regarding VIP guests or check in’s or having a portable database with documents on security, personnel HR, training, employee marketing and departmental reports. These enable staff to remain informed at all times, stay updated with recent knowledge and skills allowing them to do their tasks optimally and provide impeccable guest service. Just by using such a feature, guest satisfaction and retention can increase; along with productivity, again, positively affecting the bottom-line.
Added features such as surveys and feedback provide management with the opportunity to engage with their teams and have open dialogue frequently. Managers can respond faster to employee feedback, take action, and create a sense of community. As a result, employee retention boosts, satisfaction surges and the costs of hiring are reduced!
Bonus functions such as chatting, conducting assessments, filling checklists and inventory lists allow for optimising operational processes, reduced paper trails and collecting analytical in-house process data that can help management strategise better.
To simplify this, it is advisable to contain the adoption of technology within one department initially. This can help gauge responsiveness from both employees and management. From there on, the technology can then be adopted by others (property wide or company wide). Management, too, can better adapt the use of this app and observe staff responses. Once the platforms are in use, and then integrating them into existing systems to heighten usage and optimise processes amplifies seamless operations.
When fully functional, management can create reports to recognise their team skills and compare and correlate usage within the app to metrics such as employee satisfaction and retention, guest satisfaction and retention, printing costs, training costs and productivity levels, all of which will be demonstrated financially as well.
By working with developers to customise technology to best suit your property, it allows you to exploit every function for maximum efficiency. With all the technology available at our disposal, do not invest in technology without purpose; rather invest in technology that serves your staff to serve your guests better eventually.